Sea and Sky Rentals

Bearadise Lodge Rental Agreement

Version 1.0

I agree to rent from Sea And Sky Rentals, LLC ("Agents" for Owners Mandy & Chip Burns) the premises known as "Bearadise Lodge" located at:
734 Heiden Dr,

Gatlinburg, TN 37738

for the period commencing and ending on the agreed upon dates.

Under the following terms and conditions, it is understood that the property will be used as a family rental only. NO HOUSE PARTIES, weddings or receptions allowed.

Minimum Age

Minimum age to rent this property is 21 years old.


I agree to pay a Reservation Deposit equal to 50% of the rental fee. That deposit will hold my reservation and will be deducted from my rental fee.

Refundable Security Deposit

I agree to pay a $750.00 security Deposit. I understand that if any damage that occurs during my stay is considered "intentional" and not covered by the Accidental Damage Insurance, that damage will be paid for using the Security Deposit. I also understand that if any extra cleaning charges are incurred, my Security Deposit will be used to pay that charge for extra cleaning. Any Security Deposit money left after paying for the damage, and/or extra cleaning will be returned, along with receipts showing how the money was spent.

If no intentional damage is found after your stay is over, the Security Deposit will be refunded within 14 days of your departure date.

Rental Fee

I agree to pay the total rental fee that has been agreed upon no later than 2 months prior to the commencement date of the rental period. Failure to pay in full within this time frame may result in cancellation of reservation and forfeiture for deposit.


I agree to purchase Accidental Rental Damage Protection, also known as Accidental Damage Protection, at the time of booking. The cost of the coverage is $99 and it provides up to $3,000.00 in accidental damage coverage should any accidental damage occur to the property during my stay. This coverage applies to the cabin only and does not cover the renters, guests or their personal property.

  • I agree to be responsible for any damage that exceeds the $3,000.00 Accidental Damage protection coverage. I agree to provide credit card information to be used in the event that damages exceed the $3,000.00 coverage limit.


  • I understand that the Accidental Damage protection does not cover intentional acts/vandalism. I understand and agree that I am responsible for any damages caused by intentional acts or acts of vandalism.

Problems/Broken Items

  • I agree that my failure to report cleaning issues immediately upon arrival will negate the possibility of any recourse.


  • I agree to report any damage / broken items, appliances, etc immediately.


  • I understand that there can be no guarantee that any particular item, appliance, etc, will be in full working order for the duration of my stay. I agree not to ask for any type of refund if every reasonable effort is made to repair / replace anything I report as damaged or broken.

Cancellation Policy

  • There will be no refunds for any cancellations. Any monies paid will be forfeited.


  • I understand that I have the option to purchase Travel Insurance through Travel Guard.

Travel Insurance

We do not offer refunds, date changes, or sub-leasing. But we do offer Travel Insurance. Travel Insurance is a great way to protect the money you have invested in your vacation. REMEMBER - “Cancel For Any Reason” policies are also available. You may need to perform an internet search to find options.

Click here for a Travel Insurance quote

Pet Policy

  • Dogs are allowed on a case-by-case basis only. Failure to get prior approval of a pet may result in termination of rental, immediate eviction, and forfeiture of fees.


  • Guest agrees to pay non-refundable Pet Fee per dog. Upon approval, guests agree to abide by the following:
    • Dogs are required to be kept crated when left alone in the property.
    • Guests will pick up and dispose of the dogs droppings.


Check-in - Check-out times

Normal check-in time is *4:00 pm and normal check-out time is 10:00 am.

*4:00 Check-in

Under certain circumstances (busy times of year) our cleaners may not have the cabin cleaned by 4:00 pm. We ask for your understanding in this matter. If the cabin is not clean for 4:00 pm, rest assured that it will be cleaned ASAP. There will be no refunds due to the cabin not being ready for check-in at 4:00 pm.

Fire Ring / Bonfires

The cabin has a fire ring in the front yard. It can be used year-round unless there is a Burn Ban in place.

Guests can purchase firewood at local grocery stores, hardware stores, Green’s Mercantile on Hwy 321 and the like.  

Be sure a responsible adult is present when fire ring is in use.

Do not leave a bonfire unattended. If you are finished with the fire, it must be extinguished with water. You can get water from the kitchen faucet. Be sure fire and any embers are extinguished before leave fire ring unattended.

Swim Spa


Bearadise Lodge is equipped with a swim spa. You are agreeing to the following:

  • I understand that swimming is at my own risk.
  • I understand that no infants should be placed in the swim spa.
  • I understand that no horseplay is allowed in the swim spa.
  • I agree that minors will be supervised at all times while in the swim spa.

General Conditions

  • I agree to have no more than fourty seven (47) people for occupancy.


  • This agreement shall not be assigned, nor the premises sublet, without the written consent of the owner or his agents.


  • I will maintain this property in as good condition as I find it and agree to replace or pay for any loss, breakage or damage to the satisfaction of the owner or agents.


  • I understand that this is a non-smoking rental. I am permitted to smoke outdoors on the decks. I agree that any violation of the smoking policy may incur a charge to the credit /debit card I provided to pay for any extra cleaning needed to remove the smell of smoke or the removal of cigarette butts.


  • I understand that use of the hot tub is at my own risk. Housekeeping will drain, clean and disinfect the hot tub after every check-out.


  • Bromine tablets are used to maintain the water quality however, some individuals may be sensitive to bromine. Bromine may also damage jewelry finishes.


  • I understand that it is advised that the hot tub is not to be used after consuming alcoholic beverages, or if someone is pregnant or has a pre-existing health condition.


  • I agree that minors will be supervised at all times in and around hot tub and swim spa.


  • I understand that the fireplace is only available to guests from October 1 through March 31 and that the five (5) fireplaces are set up for gas (propane) use only.
    The fireplace timer will shut off after 60 minutes. Turn the timer knob to relight the fireplace.


  • It is expressly understood and agreed that owners of said premises will not be liable for any damages or injury to tenant or other occupants and their property from whatever cause arising from the occupancy of said premises.


  • I agree not to hold the owners responsible for any Items that I leave behind, or are stolen.


  • I agree to vacate said premises upon the termination of this agreement at the hour and date shown above. Before vacating, I will:


  • Place all dirty towels in the bathroom tubs. Beds should be left unmade. Sheets do not need to be stripped from the bed.


  • Clean all dirty dishes and put them in the proper place in the cabinets. Remove all perishables and food items from the refrigerator.


  • Collect all garbage and place outside in the garbage cans. Turn off all lights and appliances.


  • Close and lock the premises.

Right Of Entry
I agree that the OWNER or his AGENT shall have the right to enter into the premises, or any part thereof, for the purpose of examining the same or making repairs or alterations deemed necessary.

I have read and understand the terms of this rental agreement. I agree that if they are not abided by, the owner may charge all necessary costs to the credit card I provided.
I also certify that I am at least 21 years of age and that I will be held responsible for the care of this property being rented under my name. I accept full responsibility for any damages or extra cleaning charges, should they be discovered during or after my departure.

I shall fully indemnify, hold harmless and defend (collectively “indemnify” and “indemnification”) Mandy & Chip Burns and their agents and affiliates (collectively, “Indemnified Parties”) from and against all claims, demands, actions, suits, damages, liabilities, losses, settlements, judgments, costs and expenses (including but not limited to reasonable attorney’s fees and costs), whether or not involving a third party claim, which arise out of the use of the rental cabin at 734 Heiden Dr, Gatlinburg, TN 37738 for the period commencing and ending on the agreed upon dates in each case whether or not caused by the negligence of Mandy & Chip Burns, their agents or any other Indemnified Party and whether or not the relevant Claim has merit.


When acknowledged by the tenant and accepted by owner, this shall constitute a rental agreement.




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Arrival Date:


Departure Date:


Number of Guests in Party (# of adults/children):  


Will you have any pets with you?


Number of Pets:  


By signing below, I agree to the terms and conditions listed in the above Rental Agreement (Version 1.0)

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Signature Certificate
Document name: Bearadise Lodge Rental Agreement
lock iconUnique Document ID: 630f31d8f740aba6f17da0b7ce4075e0bdae8a7f
Timestamp Audit
March 14, 2022 2:59 pm EDTBearadise Lodge Rental Agreement Uploaded by Sea and Sky Rentals Team: Val and Renee' Morel, Bret and Shelley Cambre, Dawn Weis - IP,,,,
March 14, 2022 3:00 pm EDTLindsay Oakley Gmail - added by Sea and Sky Rentals Team: Val and Renee' Morel, Bret and Shelley Cambre, Dawn Weis - as a CC'd Recipient Ip:,,,, 24.151
March 14, 2022 3:00 pm EDTBret Cambre - added by Sea and Sky Rentals Team: Val and Renee' Morel, Bret and Shelley Cambre, Dawn Weis - as a CC'd Recipient Ip:,,,,
March 14, 2022 3:00 pm EDTVal Morel - added by Sea and Sky Rentals Team: Val and Renee' Morel, Bret and Shelley Cambre, Dawn Weis - as a CC'd Recipient Ip:,,,,
March 14, 2022 3:00 pm EDTRenee' Morel - added by Sea and Sky Rentals Team: Val and Renee' Morel, Bret and Shelley Cambre, Dawn Weis - as a CC'd Recipient Ip:,,,, 24